4th Annual Conference on Teaching & Learning The Challenge of Diversity, June 8th & 9th, 2006
Presentation Format

A. Poster presentation guidelines
B. Oral presentation guidelines
 
A. POSTER GUIDELINES

Posters should stimulate discussion. The poster should include a brief overview of the study, which can be explained in more detail in a one-to-one conversation with the reader; the poster should only display the essentials; if your point can be made with fewer words, then edit your poster accordingly. If you can substantiate your thesis with a smaller part of a table or graph, then do so. The less text on your poster, the larger your graphic element and your font can be.

Size
 Maximum poster size is 115 cm high and 88 cm wide.
 Materials must be easily read at a distance of 1.5 m.
 A poster printed on one large sheet is encouraged.
 Hand written posters are not accepted.

Layout (see the Panel lay-out)
 Poster should have a logical organization. Most posters have sequential sections (e.g. Background, Aim, Methods, Results, Conclusion). Use regions of empty space between poster elements to differentiate and accentuate these elements.
 Data should be clear, concise and well-organized.
 Avoid everything that can make your poster look excessively busy, such as boxes around graphs and tables, and long sentences.
 Limit the number of different fonts, different sizes of fonts and different colours.

Title
 Aim for a short title.
 Size of the letters should be at least 96 point.
 State authors and affiliations below the title, in a smaller font.
 Include mailing and e-mail addresses, telephone and fax numbers at the bottom of the poster.
 Grant sources supporting the study may also be included below the title or at the bottom

Headings
 Keep style consistent. Keep headings short, maximum 3 or 4 words. Put headings bold and in larger type than the text of the poster.

Body text
 The text is more digestible if it is split into logical sections interspersed with graphics.
 Use bullet lists where possible.
 Minimize the amount of written text. Text should never dominate the poster.

Graphics
 Self-explanatory graphics should dominate the poster.
 Graphics should be understandable without need for a detailed description.
 Aim for simplicity, not complexity.
 Title should inform about the content of the figures

Tables
 Avoid large tables. Make a selection of the most important results.
 Align decimal points.
 Title should inform about the information in the table.

Use of colour
 Use colour only to support the readability of your poster. One colour plus black offers best contrast.
 Restrained use of 2 - 3 colours for emphasis is valuable; overuse is not.

For further tips on the layout of an effective poster presentation, presenters are encouraged to visit: http://lorien.ncl.ac.uk/ming/Dept/Tips/present/posters.htm.

Handouts
Handouts of posters are encouraged.

Set up
Posters will be displayed in the Foyer of the Arts Millennium Building where the conference will be held.  There will not be a dedicated time for posters on the program, posters will be displayed throughout the conference.

 

B. ORAL PRESENTATION GUIDELINES

Oral presentations are usually supported by transparencies or Powerpoint slides.
 Slides are designed to supplement your presentation; keep the text short and the slides simple.
 Presentations should have a logical organization. Most presentations have sequential sections (e.g. Background, Aim, Methods, Results, Conclusion, Implications). Keep a clear structure in your presentation.

Layout
 Adjust the number of slides to the allotted time for your presentation. As a rule of thumb, use 1 slide per minute.
 Use contrasting colours for letters and background.

Titles
 Keep titles short. Use at least size 32 bold.

Text
 Keep your words large enough - at least size 24pt and preferably in bold.
 Limit the number of words you put on a page. Ideally, use no more than 40 characters per line and no more than 7 lines per slide.
 Avoid paragraphs, but use bullet points. Limit each slide to 6 bullet points. Every bullet is followed by a capital letter, and every bullet has up to eight words.
 Use succinct phrases instead of sentences.
 Fancy is not always better! Keep font style simple!
 Use CAPS only for titles/headings.

Graphics
 Use graphics and figures when it eases the understanding or presentation of your results.
 Limit your graphics to 1-3 per page. Too many graphics can be distracting.
 Aim for simplicity, not complexity.

Colour, animation and special effects
 Basic rule of presentations: Bells and whistles are fun to put in, but they tend to be distracting for the viewer. Make sure that special effects have a purpose.
 Use colour to highlight the major point on a slide. Too much colour reduces its usefulness.
 Choose one animation effect for the transition of slides.

Adapted from: http://www.crocker.k12.mo.us/tech/pptrules.htm

Presenters are recommended to visit 
http://www.americanheart.org/downloadable/heart/1052771791751PowerPoint_Tips.pdf
for more tips on the layout of slides. A helpful website for tips on presenting is: http://lorien.ncl.ac.uk/ming/Dept/Tips/present/comms.htm. This site does not include guidelines for making your slides.