European Vegetation Conference 2005
General Information

Delegates are advised to look at the web-links for further information.

Venue
The conference will take place at the National University of Ireland, Galway
, which is centrally and scenically located beside the River Corrib. Galway lies at the head of Galway Bay on the mouth of the Corrib River. It is a vibrant and historic city easily reached by train, bus or plane from Dublin or Shannon airports.

Accommodation
Accommodation is available at Corrib Village, the student accommodation on campus
and can be booked on line when registering.  Delegates are free to find their own accommodation if they wish. See http://www.irishbeds.com/ for further details.

Weather
The climate of Galway reflects the fact that it lies on the edge of the Atlantic Ocean. Precipitation is c.1200mm per year and falls on c.225 days per year. Summer temperatures range from about 10C at night to 18C during the day but can reach 25C. Although June is one of the driest months and we will do our best to arrange good weather, it may be wet or dry, overcast or sunny, calm or stormy, cool or warm depending on the arbitrary tracking of Atlantic depressions across the country. The best advice, particularly for those wishing to participate on the field excursion or who wish to spend extra time in Ireland, is to be prepared for anything!

Clothing
Delegates should bring clothing suitable for the pleasant but somewhat unpredictable weather. Those participating in the excursion should bring waterproof jackets and trousers and appropriate footwear, ideally walking boots for rough terrain and wellington boots for bogs. Insect repellent would also be useful. There may also be an opportunity to swim in the ‘warm’ waters of the gulf stream.

Visas
Participants from some countries may require visas, and delegates must make their own arrangements for obtaining visas. Please see the web-link to the Department of Foreign Affairs 
and the Irish Tourist Board web site also contains some useful information. A list of Irish Embassies abroad can be found here. N.B. Delegates may require visas for the UK if transferring via a British airport.

Currency
Irish currency is the Euro (€ symbol), introduced on January 1st 2002. Check with your travel agent about current exchange rates. A variety of banks and bureau de change are within easy walking distance of NUIG. Automatic telling machines (ATM) are widely distributed. Many larger towns throughout Ireland have ATMs; we suggest you check with your local bank as to whether you are able to directly access cash from Irish ATMs. Credit cards (Visa, Mastercard, American Express etc.) are widely accepted.

Funding
There will be limited funding available to support delegates attending from countries with economies in transition. Priority will be given to invited speakers from these countries. Delegates requiring assistance are asked to contact the organising committee who will consider any request sympathetically. EU funds may be available and we recommend that all local sources of funding be explored first, e.g. EU Offices in member states.

Language
The conference language will be English and we regret that no translating facilities will be available. Limited translation into German will be available on the excursion.

Health & Safety
Visiting Ireland should present no major health or safety concerns. Ireland is a pleasant, peaceful, disease-free country that welcomes visitors from overseas. However, due to our isolation on the western extremity of Europe, we are very concerned about introduced human, animal and plant diseases. Visitors from some countries may be required to provide evidence of vaccination for certain diseases. It is forbidden to bring meat or meat products into Ireland and visitors who have been in contact with livestock are requested to contact a Department of Agriculture official on arrival at Dublin or Shannon Airports. Further information may be found on the Departments of Agriculture, Food and Rural Affairs web site:
http://www.gov.ie/daff/AreasofI/FMD/default.HTM.

Conditions of registration
Delegates are expected to insure themselves against theft, loss, accidents and damage or medical expenses that
may arise. The organising committee does not accept responsibility for any of the above.

Cancellation policy
Provided a written cancellation is received before
May 5th, the full payment minus 20% for bank charges and handling will be refunded. No refunds will be given after that date. The cancellation policy applies to all reservations made. No telephone cancellations will be accepted. Submit cancellation in writing to the Conference secretariat.